We are looking for an organized and energetic operational manager to enhance our Operations and Finance team and help us build the next generation of machine learning applications for industry players. Be a part of our success story!

As our Operations Manager, you will be an all-rounder that will work independently on different topics that are targeted at keeping our organization running, and allowing it to scale. Additionally, you will work closely with our C-level, management team and support their day-to-day business. Your main responsibilities include:

• Responsible for the onboarding of new joiners (e.g. Hardware, setting up required accesses); 

• Idealize, organize and execute team and company-wide events; 

• Responsible for HR operations (e.g. visa application, benefits, contracts) and maintenance of the company’s HR system; 

• Operationalize payroll;

• Support financial activities like invoices and yearly reports;

• Responsible for the office organization in general, the appearance of the office, correspondence, and office setup as well as fruit, snacks, and beverages;

• Own our internal knowledge management platform and ensure that the team keeps this up to date;

• Organise meetings with customers, partners, and key opinion leaders;

• Support the scaling up and structuring of our organization;

• Manage basic legal activities (e.g. standard agreements, NDAs, etc.) and organization of legal documents;

• Support our management with administrative work;

• Responsible for organizing management travel scheduling as well as executive appointment management

We are looking for a driven, reliable and thoughtful person with a proven track record of personal and professional achievements:

• Based in Berlin;

• Proven experience as an operations manager or office manager or in a similar administrative role;

• Excellent organizational and multitasking abilities;

• Strong communication and interpersonal skills (German and English);

• Proficiency in office software, such as Microsoft Office Suite or Google Workspace.;

• Ability to work independently and as part of a team;

• Attention to detail and problem-solving skills.

• Plus: experience in defining and maintaining processes aligned with ISO 27001 or similar security and data protection standards.

• Flat hierarchies: You will be working alongside the CFO and report directly to them;

• Exciting growth phase: Be at the centre of distributing our service all over Europe;

• Creative and technical environment: As we work on cutting-edge technology, we are forced to do things differently and take new paths. We love challenging the status quo and finding creative solutions for challenges;

• Learning Budget: We encourage our employees to continuously develop their skill set at conferences, workshops, seminars or through other methods;

• Hybrid work;
  
  

• Employee benefits: We offer a monthly allowance per employee that can be allocated as desired to one of the following: Mobility & transportation (NAVIT), sports (Urban Sports Club) or groceries (Edenred).

• Collaborative culture: We are part of the AI Campus in Berlin, building an AI ecosystem of its own and have regular team events. If you want to participate, that’s great! And if you don’t, that’s fine, too