We are looking for an organized and energetic Operations Manager to enhance our team and help us build the next generation of machine learning applications for industry players. Be a part of our success story!

As part of the Operations team, you will handle key tasks across Operations, Finance, and People, ensuring the organization runs smoothly and is prepared for scaling. This role requires independent task management while closely collaborating with C-level executives and the management team to support their daily operations.

Your main responsibilities include:

• Maintain and improve internal company-wide controlling processes to improve controlling and support scaling up the organization:  this may include maintaining company-wide key business metric tracking, managing the internal knowledge management, and implementing process improvements)

• Responsible for the onboarding cycle of new joiners (e.g. Hardware, setting up required accesses); 

• Idealize, organize, and execute team and company-wide events; 

• Responsible for HR operations (e.g. visa application, benefits, contracts, amendments, providing documentation for payroll) and maintenance of the company’s HR system 

• Responsible for the office organization in general, the appearance of the office, correspondence, and office setup as well as fruit, snacks, and beverages;

• Support our management with administrative work and basic legal activities (e.g. NDAs and organization of corporate legal documents);

• Manage or support Finance and Ops-specific projects (ISO, Audits)

• Based in Berlin;

• Proven experience as an operations manager or office manager or in a similar administrative role;

• Excellent organizational and multitasking abilities;

• Strong communication and interpersonal skills (German and English);

• Proficiency in office software, such as Microsoft Office Suite or Google Workspace.;

• Ability to work independently and as part of a team;

• Attention to detail and problem-solving skills.

• Plus: experience in defining and maintaining processes aligned with ISO 27001 or similar security and data protection standards.

• Flat hierarchies: You will be working alongside the CFO and report directly to them;

• Exciting growth phase: Be at the center of distributing our service all over Europe;

• Creative and technical environment: As we work on cutting-edge technology, we are forced to do things differently and take new paths. We love challenging the status quo and finding creative solutions for challenges;

• Learning Budget: We encourage our employees to continuously develop their skill set at conferences, workshops, seminars or through other methods;

• Hybrid work

• Employee benefits: We offer a monthly allowance per employee that can be allocated as desired to one of the following: Mobility & transportation (NAVIT), sports (Urban Sports Club) or groceries (Edenred).

• Collaborative culture: We are part of the AI Campus in Berlin, building an AI ecosystem of its own and have regular team events. If you want to participate, that’s great! And if you don’t, that’s fine, too